Tasks and to do list sync across devices

Are you thinking that keeping track of your tasks across different devices is a pain? It can be if you are doing everything manually. If you are using several different task apps daily, you know what we are talking about. When you use Google Tasks, Exchange Task, or Apple Reminders*, you update each app on your laptop and mobile devices individually.

Miglė Bačinskaitė
January 26, 2021
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Are you thinking that keeping track of your tasks across different devices is a pain? It can be if you are doing everything manually. If you are using several different task apps daily, you know what we are talking about. When you use Google Tasks, Exchange Task, or Apple Reminders*, you update each app on your laptop and mobile devices individually.  

Without a clear task management system, you could miss important deadlines or even lose your assignments. It could have a ripple effect on your daily work. To avoid distractions, try task synchronization. Spend more time on tasks and less juggling between apps.  

User guide to Tasks Synchronization

In this guide, we will help you avoid basic task management mistakes, like missed deadlines. Find everything there is to know about:

  • The meaning behind task synchronization.
  • Prerequisites for task synchronization.
  • In-depth step by step on how to automate synchronization with SyncGene.

Ready? Let’s dive in!

User guide to Tasks Synchronization

Remember those times your phone popped a question – “Would you like to sync your files?” You may not always know what it is, but you have a feeling it is a good thing. So, you do not think too much and press “Yes.”

Task synchronization is a well-balanced way of keeping in control of your to-do list, so you could track important tasks and deadlines. Synchronization between laptops and mobile devices means moving data between them. In the end, your phone and tablet holding the most up-to-date information from emails, calendars, or tasks.

Let us take an example. Say you have the Google Task app on your phone as well as using it on your laptop. When you complete a task, you will see it as completed on either the program or app. In this same way, when you create a new assignment – it appears in all places where you have your Google tasks set up.  

In other words, task synchronization is a way of automating your to-do list, to save time and increase productivity.

But what if you are using both Google Tasks and Apple Reminders*, and want to see all assignments in one list? Google Tasks does not allow to sync data across other platforms. Here is where a cross-platform SyncGene service comes in.

Use task synchronization to perfect your life

Use SyncGene’s web or mobile app to bridge the gap between Google, iCloud, and Microsoft Exchange. The app allows you to unify tasks, as well as calendars and contact apps between devices. Keep the services you use daily in perfect sync.

Bear in mind that SyncGene is not another online backup service, so it does not store data on its servers. It does not replace your existing to-do apps too. SyncGene is a service that connects your data from various sources to a single device. It unifies the apps that you use most often.

SyncGene offers many solutions to its private and corporate customers. Use the service in these Enterprise scenarios:  

Prerequisites for seamless task synchronization

The fun part is that you do not have to be tech-savvy to get your task synchronization up and ready to go with SyncGene. Here are a few things you should bear in mind:  

  • SyncGene supports Google, Office 365, and iCloud*.
  • Calendars, contacts, and tasks apps are available for synchronization.  
  • Use with Apple, Android, and Windows devices.

*Important note! Apple Reminder apps on iOS 13 and later versions are not supported by the service.

And that is it! Set up your SyncGene account via the web or mobile app, connect the services that you use and keep track of your tasks.

How to synchronize tasks using SyncGene

With SyncGene, you can:

  • Add and remove the sources that you use daily.  
  • Choose which folders and groups you want to sync.  
  • Set one-way or two-way synchronization.  
  • Backup your files to a Google account.  
  • Sync calendars, contacts, and tasks every 30 minutes.  

To seize the full potential of SyncGene service, follow our step-by-step guide.

Get started

To get started, head to the SyncGene site. Or, if you are on the go, SyncGene is on mobile, with full-featured iOS and Android apps.

Click on Sign up to get a SyncGene account using Facebook, Google, Microsoft, or your email address. Use these credentials to log into your account next time.

Managing sources

Once you have created a SyncGene account, the synchronization process is quite easy to set up. You will have to do it once, and the service will take it from there.  

Click on the Sources tab to add accounts. Find Add Source to choose a service you want to include for synchronization. You will need to add at least two sources to sync tasks.  

You can add Google, Office 365, and Apple iCloud accounts. To sync tasks from your Office 365 account, you will need to click on Office 365, Exchange, Outlook.com option.

Enter credentials for each service. A notification will come up as soon as you connect to a source. 

Manage each connected source. You can disable, reconnect, or remove them at any time. Click on the source and choose an action you want to take.

After adding at least two sources, be sure to set synchronization settings:

  • choose filters if to include specific folders,  
  • set the one-way or two-way direction for synchronization.

What to sync

What to sync page lists all folders and groups found on sources. It can be tasks related to work, personal development, or daily errands. Folders and groups that you select will be synchronized.

Currently, we are working on folder/group mapping – this feature is coming soon.

My Task folder is selected for synchronization by default. If you are willing to include a specific folder, mark it separately.

Important Note: Task synchronization is turned off by default, you have to click on the toggle to “Enable Synchronization” for the sources you want to sync.

Click Save once your preferences are set up.


In the Direction tab, you can specify in which direction the contacts should be updated. Choose one-way or two-way synchronization.

By default, two-way synchronization is enabled for tasks. Change the direction anytime.

Below you can see some examples showing how to choose synchronization directions.

  • Two-way sync (↔):

When you enable two-way synchronization, any changes in the to-do list will reflect on connected devices.  

  • One-way sync to a chosen source (→ / ←):

Choose one-way synchronization if you want to sync tasks in one direction only. For example, you might want to see changes on your Samsung, but never on your Microsoft Exchange account. In this case, sync tasks one-way only from Microsoft Exchange to Samsung.

Click Save to process your workflow.

Synchronize and automate

Premium and Enterprise users will have the ability to enable auto-sync anytime. Press on Status and choose the Auto Sync option. If enabled, your data will be synchronized every 30 minutes. Or start synchronizing yourself on the main dashboard.

When set up your account, click Sync All to start synchronization.

You should get a message telling you that your new workflow is up-and-running:

Success! From now on, whenever there is a new entry made in one of your connected task lists, it will appear on other devices as well.

Update tasks across devices on the go

Since you probably always have your phone with you, we also recommend SyncGene's mobile app. It is perfect for keeping up with your daily tasks, avoiding missed deadlines.

Install SyncGene on your iOS or Android device and check your account any time of the day. The menu tab lets you switch between different windows, from sync status to source management.

Wrapping up

Synchronizing your tasks will ease the daily workload for small teams and large companies. It saves time for specialists that are counting every minute of the day. And the benefits do not stop here. We add data integrity, accuracy, consistency, and privacy as achievements too.  

And with SyncGene, you can do even more with your tasks. Add new assignments and update existing ones across your devices automatically. Save time and increase productivity!

Shown below are a few ideas to help you get started with your task integration:

Read more:


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Miglė Bačinskaitė

Migle is a Copywriter and has an enviable passion for technology. She just loves getting things done.